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Privacy Policy

Last updated: December 10, 2025

Gila Endurance Runs (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, and protect your information when you interact with us, including through our website at www.gilaenduranceruns.com and via our email at gilaenduranceruns@gmail.com (collectively, the “Services”).

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By using our Services or providing your information to us, you agree to the terms of this Privacy Policy.

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1. Information We Collect

We collect only the information needed to manage race entries, communicate about our events, and share updates.

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Information you provide directly

We may collect the following personal information when you interact with us:

  • Name

  • Email address

  • Phone number

  • Address

 

This information is typically collected when you:

  • Sign up for a race or event

  • Join our email list/newsletter

  • Contact us with questions or requests
     

Information collected through third-party registration platforms

If you register for a race through a third-party registration or payment platform (for example, a race registration site or payment processor), that platform may collect additional information such as your address, date of birth, emergency contact, and payment details.

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We do not directly collect or store your payment card information. That information is handled by the third-party provider according to their own privacy policy.

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2. How We Use Your Information

We use the information we collect to:

  • Manage race entries and participation (including communicating race details, changes, logistics, and results)

  • Send event updates and marketing emails about current and future races, volunteering opportunities, and related information

  • Respond to your questions or requests when you contact us

  • Comply with legal or safety obligations, such as incident reporting if needed
     

We do not sell your personal information.

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3. Email Marketing & Communication Preferences

If you join our email list or register for a race, we may send you:

  • Race updates and logistics

  • Future event announcements

  • Important notices about changes, policies, or safety information
     

You can opt out of marketing emails at any time by:

 

We may still send you non-marketing emails related to an event you are registered for (for example, essential race information or safety notices).

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4. How We Share Your Information

We may share your information in limited circumstances:

  • Service providers: We may share information with trusted third-party service providers who help us operate our Services (for example, email platforms or race registration services). They are only allowed to use your information to perform services for us.

  • Legal requirements & safety: We may disclose information if required by law, regulation, legal process, or to protect the safety of participants, volunteers, or the public.
     

We do not sell or rent your personal information to third parties.

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5. Data Security

We take reasonable steps to protect your personal information from unauthorized access, use, or disclosure.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

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6. Data Retention

We retain your personal information only as long as reasonably necessary to:

  • Manage our races and events

  • Maintain accurate records

  • Comply with legal, accounting, or reporting obligations
     

If you unsubscribe from our email list, we will stop sending you marketing emails, though we may keep limited information as required for record-keeping or legal purposes.

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7. Children’s Privacy

Our events and Services are not directed to children under 13, and we do not knowingly collect personal information from children under 13 without parental consent.

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If you believe a child under 13 has provided us with personal information without consent, please contact us at gilaenduranceruns@gmail.com, and we will take appropriate steps to remove that information.

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8. Links to Other Websites

Our website and emails may contain links to third-party websites (such as registration platforms, social media, or sponsors). We are not responsible for the privacy practices or content of those sites.

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We encourage you to review the privacy policies of any third-party sites you visit.

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9. Your Choices & Rights

You have the right to:

  • Opt out of marketing emails at any time

  • Update or correct your contact information by contacting us

  • Request that we delete your information, subject to any legal obligations we may have to retain certain records

 

To exercise any of these rights, contact us at gilaenduranceruns@gmail.com.

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10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons.

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When we make changes, we will update the “Last updated” date at the top of this page. Your continued use of our Services after changes are posted means you accept those changes.

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11. Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact us:

Gila Endurance Runs
Email: gilaenduranceruns@gmail.com
Website: www.gilaenduranceruns.com

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